Looking for a skilled and organized office secretary to join our team!
As an office secretary, you will be responsible for handling administrative tasks such as answering phone calls, scheduling appointments, managing paperwork, and providing support to our staff.
The ideal candidate should have excellent communication and interpersonal skills. Attention to detail and the ability to multi-tasking is also essential for this role.
Reception: Greet and assist visitors, handle inquiries, and provide excellent customer service to clients and guests.
Administrative Support: Provide administrative support to staff and executives as needed, including photocopying, faxing, and other administrative tasks.
Managing Office Operations: Perform general clerical duties such as answering phone calls, managing emails, scheduling appointments, managing calendars, and coordinating meetings.
Document Management: Organize and maintain physical and electronic files, including data entry, scanning, and filing documents.
Correspondence: Prepare and edit documents, letters, and reports, ensuring accuracy and attention to detail.
Communication: Handle incoming and outgoing communications, including phone calls, emails, and written correspondence, and communicate effectively with staff, clients, and partners.
Office Supplies and Equipment: Maintain office supplies inventory, order supplies as needed, and coordinate repairs and maintenance of office equipment.
Record Keeping: Maintain and update records, databases, and spreadsheets, and assist with data entry and data management tasks.
Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for staff and executives, and prepare meeting agendas and materials as needed.
Confidentiality: Maintain confidentiality of sensitive information and handle confidential matters with professionalism and discretion
